{"id":14142,"date":"2022-04-20T00:00:00","date_gmt":"2022-04-20T07:00:00","guid":{"rendered":"https:\/\/www.syteca.com\/blog\/en-blog-data-security-best-practices\/"},"modified":"2026-03-04T11:20:41","modified_gmt":"2026-03-04T18:20:41","slug":"data-security-best-practices","status":"publish","type":"post","link":"https:\/\/www.syteca.com\/en\/blog\/data-security-best-practices","title":{"rendered":"10 Data Security Best Practices: Simple Methods to Protect Your Data"},"content":{"rendered":"\n<p>According to the <a href=\"https:\/\/www.ibm.com\/reports\/data-breach?utm_content=SRCWW&amp;p1=Search&amp;p4=43700077724063991&amp;p5=e&amp;gad_source=1&amp;gclid=CjwKCAiA_tuuBhAUEiwAvxkgTn6X-jj7KP6F7TYtUqSefxgYiQw3ixbUQ5WtKqH2Jm-oxQj7gruHdRoCJGYQAvD_BwE&amp;gclsrc=aw.ds\" target=\"_blank\" rel=\"noreferrer noopener\">2023 Cost of a Data Breach Report<\/a> by IBM Security, the global average data breach cost hit $4.45 million in 2023, with privilege misuse playing a major role in most incidents. That\u2019s why strengthening your organization\u2019s data security is no longer optional. This article breaks down 10 essential data security best practices that apply across different industries, helping you safeguard sensitive information, stay compliant with IT security regulations, and protect your organization against external and internal threats.<\/p>\n\n\n\n<p class=\"mt-4\"><strong>Key takeaways:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"mb-2\">Data security involves protecting information both at rest and in transit, which is critical for IT compliance, business continuity, and reputation.<\/li>\n\n\n\n<li class=\"mb-2\">You must understand which data needs the most protection and align safeguards with relevant standards, laws, and regulations like the GDPR, PCI DSS, and HIPAA.<\/li>\n\n\n\n<li class=\"mb-2\">Insider threats that involve human error, privilege misuse, and third-party vulnerabilities remain one of the most common causes of data breaches.<\/li>\n\n\n\n<li class=\"mb-2\">Strong data security requires cybersecurity measures like implementing access controls, continuously monitoring user activity, managing vendor risks, and educating employees.<\/li>\n\n\n\n<li>A dedicated solution that unifies multiple cybersecurity capabilities can give you centralized control of threats across your organization.<\/li>\n<\/ul>\n\n\n\n<h2  class=\"wp-block-heading\">Data threats and benefits of maintaining data security<\/h2>\n\n\n\n<p>Below, we overview the data security field, highlight the key benefits of robust data security systems, identify the types of data that require protection, and outline the critical threats organizations face. Let\u2019s dive in.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What is data security?<\/h3>\n\n\n\n<p><strong>Data security<\/strong> is a combination of processes and tools that aim to protect an organization\u2019s sensitive assets. Valuable data must be protected both at rest and in transit. Security officers should also consider other vectors of data security such as safe data creation and use.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"825\" height=\"308\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2024\/04\/09022601\/1-data-security-best-practices.svg\" alt=\"Vectors of data security\" class=\"wp-image-41257\"\/><\/figure>\n\n\n\n<p>Efficient data protection measures involve implementing real-time monitoring and quickly reacting to any suspicious events to make your data resilient to <a href=\"\/en\/blog\/insider-fraud-prevention\" target=\"_blank\" rel=\"noreferrer noopener\">fraudulent activity<\/a>.<\/p>\n\n\n\n<p>Why does data security matter so much that authorities and regulators constantly create new data security guidelines and requirements?<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Main benefits of robust data security<\/h3>\n\n\n\n<p>Let\u2019s take a look at the key benefits of high-level data security in your organization:<\/p>\n\n\n\n\t\t<div  class=\"block-52a8e952-002d-4a03-a55d-4329a9ea2ec1 areoi-element container template-8 px-0\">\n\t\t\t\n\t\t\t\n\n\t\t<div  class=\"block-01a180d5-23cf-4316-8ca3-80c2e3adaaf0 areoi-element p-3 table-head\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(26, 59, 78,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"has-text-align-center p-poppins mb-0 has-text-color\" style=\"color:#ffffff;font-size:1.25rem;font-style:normal;font-weight:600\">5 benefits of strong data security<\/p>\n\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-81931cf8-2842-4a90-8060-b90d10151088 areoi-element container\">\n\t\t\t\n\t\t\t\n\n\t\t<div  class=\"block-5ddb4ab0-cc83-40b6-863f-a9857000a57d row areoi-element row-cols-1 row-cols-md-3\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-827b4d90-706b-4090-a343-7ed959e9ddbf col areoi-element\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center mb-0 p-4\" style=\"font-style:normal;font-weight:400\">Safeguard information<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-af6987dc-0ef5-413e-9f98-04085ef6ca68 col areoi-element\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center mb-0 p-4\" style=\"font-style:normal;font-weight:400\">Strengthen your reputation<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-827b4d90-706b-4090-a343-7ed959e9ddbf col areoi-element\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center mb-0 p-4\" style=\"font-style:normal;font-weight:400\">Comply with data security requirements<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-28b3d633-1691-4973-8d7b-d2c1838773fc row areoi-element row-cols-1 row-cols-md-2\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-1765243f-d41b-4e37-8d4d-7c7bde2c1da0 col areoi-element\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center mb-0 p-4\" style=\"font-style:normal;font-weight:400\">Reduce litigation expenses<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-9a415ca8-ec08-44da-880c-17abb7f8a1de col areoi-element\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center mb-0 p-4\" style=\"font-style:normal;font-weight:400\">Enhance business continuity<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n<p><strong>1. Safeguard information<\/strong> \u2014 Knowing your information is protected from both <a href=\"\/en\/blog\/insider-threat-definition\" target=\"_blank\" rel=\"noreferrer noopener\">internal<\/a> and external threats can give you peace of mind. Thus, you\u2019ll have more time to concentrate on your business strategies rather than worrying about data leaks.<\/p>\n\n\n\n<p><strong>2. Strengthen your reputation<\/strong> \u2014 Organizations and businesses that are looking for long-term cooperation always pay close attention to the reputation of their potential partners. Applying reliable security measures to protect data also inspires your customers\u2019 trust.<\/p>\n\n\n\n<p><strong>3. Comply with data security requirements<\/strong> \u2014 Implementing data protection and security best practices can help you comply with data security requirements. This will help your organization avoid extensive fines due to non-compliance.<\/p>\n\n\n\n<p><strong>4. Reduce litigation<\/strong> <strong>expenses<\/strong> \u2014 Preventing an incident from happening is always more cost-efficient than dealing with its consequences. The more time and effort you spend on data security, the less money you&#8217;ll spend on containing and recovering from a potential incident.<\/p>\n\n\n\n<p><strong>5. Enhance business continuity<\/strong> \u2014 Robust data security and privacy best practices contribute to uninterrupted operations, reducing the risk of business disruptions and, consequently, revenue loss.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Which data needs protection?<\/h3>\n\n\n\n<p>To understand which data is at risk, let\u2019s first take a look at the types of data most commonly stolen:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"825\" height=\"545\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2024\/04\/09023941\/2-data-security-best-practices.svg\" alt=\"Categories of most breached data\" class=\"wp-image-41264\"\/><\/figure>\n\n\n\n<p>Your organization\u2019s sensitive data must be guarded according to relevant laws and regulations in your industry and jurisdiction.<\/p>\n\n\n\n<p>In the table below, you can see some of the most commonly breached types of sensitive data and the laws, standards, and regulations that govern their protection:<\/p>\n\n\n\n<figure class=\"wp-block-table table-with-subtitle\"><table><tbody><tr><td class=\"has-text-align-center\" data-align=\"center\" colspan=\"2\">IT compliance requirements for three important types of data<\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">Data category<\/td><td class=\"has-text-align-center\" data-align=\"center\">Relevant laws, standards, and regulations<\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\"><a href=\"\/en\/blog\/banking-and-financial-cyber-security-compliance\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">Financial data<\/span><\/a><\/td><td class=\"has-text-align-center\" data-align=\"center\"><a href=\"\/en\/solutions\/meeting-compliance-requirements\/pci-dss-compliance\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">Payment Card Industry Data Security Standard (PCI DSS)<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"\/en\/solutions\/meeting-compliance-requirements\/swift-customer-security-program-compliance\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">SWIFT Customer Security Programme (CSP)<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"\/en\/solutions\/meeting-compliance-requirements\/sox-compliance\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">Sarbanes\u2013Oxley (SOX) Act<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"\/en\/solutions\/meeting-compliance-requirements\/glba-compliance\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">Gramm-Leach-Bliley Act (GLBA)<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"\/en\/solutions\/meeting-compliance-requirements\/soc-2-compliance\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">System and Organization Controls (SOC) 2<\/span><\/a><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">Personal data<\/td><td class=\"has-text-align-center\" data-align=\"center\"><a href=\"\/en\/solutions\/meeting-compliance-requirements\/gdpr-compliance\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">General Data Protection Regulation (GDPR)<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/oag.ca.gov\/privacy\/ccpa\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">California Consumer Privacy Act (CCPA)<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/www.littler.com\/cpra\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">California Privacy Rights Act of 2020 (CPRA)<\/span><\/a><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\"><a href=\"\/en\/blog\/healthcare-data-protection-solutions-monitor-and-audit-your-software\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">Protected Health Information (PHI)<\/span><\/a><\/td><td class=\"has-text-align-center\" data-align=\"center\"><a href=\"\/en\/blog\/failure-comply-hipaa-regulations-will-bring-penalties\" target=\"_blank\" rel=\"noreferrer noopener\"><span style=\"font-weight: 400;\">Health Insurance Portability and Accountability Act (HIPAA)<\/span><\/a><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Additional IT standards to consider are <a href=\"\/en\/solutions\/meeting-compliance-requirements\/nist-compliance\" target=\"_blank\" rel=\"noreferrer noopener\">NIST 800-53<\/a>, <a href=\"\/en\/solutions\/meeting-compliance-requirements\/nist-800-171-compliance\" target=\"_blank\" rel=\"noreferrer noopener\">NIST 800-171<\/a>, and <a href=\"\/en\/solutions\/meeting-compliance-requirements\/iso-compliance-solution\" target=\"_blank\" rel=\"noreferrer noopener\">ISO 27000 Series<\/a>.<\/p>\n\n\n\n<p>We also have articles about data protection in specific industries. For instance, you can read our dedicated articles on <a href=\"\/en\/blog\/data-protection-compliance-insurance-industry\" target=\"_blank\" rel=\"noreferrer noopener\">data protection in the insurance sector<\/a> and <a href=\"\/en\/blog\/healthcare-data-protection-solutions-monitor-and-audit-your-software\" target=\"_blank\" rel=\"noreferrer noopener\">data security in healthcare<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Key threats to corporate data<\/h3>\n\n\n\n<p>No system is 100% immune to misconfiguration, insider threats, and cyber attacks. An organization\u2019s sensitive data can get lost, damaged, or obtained by the wrong people.<\/p>\n\n\n\n<p>Here are the key threats an organization\u2019s data or systems may face:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"825\" height=\"595\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2024\/04\/09024319\/3-data-security-best-practices.svg\" alt=\"Most common threats to corporate data\" class=\"wp-image-41271\"\/><\/figure>\n\n\n\n<p>In this article, we focus on <strong>internal human threats<\/strong>, as even external cyberattacks are often caused by employees&#8217; actions \u2014 74% of all data breaches include a human element, according to the <a href=\"https:\/\/www.verizon.com\/business\/resources\/reports\/dbir\/\" target=\"_blank\" rel=\"noreferrer noopener\">2023 Data Breach Investigations Report<\/a> by Verizon.<\/p>\n\n\n\n<p>To understand how data is compromised, let\u2019s recall a few <a href=\"\/en\/blog\/real-life-examples-insider-threat-caused-breaches\" target=\"_blank\" rel=\"noreferrer noopener\">examples of data breaches<\/a> caused by insiders:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Human error and negligence<\/strong> \u2014 A legitimate user can make errors due to negligence, lack of attention, fatigue, and other <a href=\"\/en\/blog\/how-prevent-human-error-top-5-employee-cyber-security-mistakes\" target=\"_blank\" rel=\"noreferrer noopener\">human factors in cybersecurity<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>In January 2023, adversaries tricked a Mailchimp employee into <a href=\"https:\/\/tech.co\/news\/mailchimp-breach-phishing-trust\" target=\"_blank\" rel=\"noreferrer noopener\">revealing their login credentials<\/a> through a social engineering attack. As a result, at least 133 Mailchimp user accounts were compromised. Some of those were the accounts of well-known companies like WooCommerce, Statista, Yuga Labs, Solana Foundation, and FanDuel.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Malicious insiders <\/strong>\u2014 Internal users may intentionally steal, damage, or destroy an organization\u2019s data for their own benefit.<\/li>\n<\/ul>\n\n\n\n<p>In August 2023, two former Tesla employees were blamed for <a href=\"https:\/\/www.scmagazine.com\/news\/tesla-says-former-employees-leaked-thousands-of-personal-records-to-german-news-outlet\" target=\"_blank\" rel=\"noreferrer noopener\">leaking the personal data<\/a> of Tesla\u2019s current and former employees to a German newspaper. Their actions resulted in the exposure of the personal data of 75,735 people, potentially subjecting Tesla to <a href=\"https:\/\/qz.com\/tesla-data-leak-huge-fine-incoming-1850480584\" target=\"_blank\" rel=\"noreferrer noopener\">a $3.3 billion GDPR fine<\/a>.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Privilege misuse <\/strong>\u2014 Users with elevated privileges can engage in various types of sensitive <a href=\"\/en\/blog\/4-ways-detect-and-prevent-misuse-data\" target=\"_blank\" rel=\"noreferrer noopener\">data misuse<\/a> or improper data handling.<\/li>\n<\/ul>\n\n\n\n<p>In May 2022, a research scientist at Yahoo allegedly <a href=\"https:\/\/www.thedrum.com\/news\/2022\/05\/19\/yahoo-lawsuit-alleges-employee-stole-trade-secrets-upon-receiving-trade-desk-job\" target=\"_blank\" rel=\"noreferrer noopener\">stole intellectual property<\/a> on their AdLearn product after receiving a job offer from their competitor, The Trade Desk. Yahoo claims that this incident compromised their valuable trade secrets while giving competitors a major leg up.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Third-party threats <\/strong>\u2014<strong> <\/strong>Data security threats can come from partners, vendors, and subcontractors with access to your organization\u2019s sensitive data. Third parties can also become intermediaries for outside attackers, as in some <a href=\"\/en\/blog\/supply-chain-security\" target=\"_blank\" rel=\"noreferrer noopener\">supply chain attacks<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>In June 2023, Zellis, a payroll solutions provider operating in the UK and Ireland, <a href=\"https:\/\/www.informationweek.com\/cyber-resilience\/payroll-provider-zellis-falls-prey-to-moveit-transfer-breach#close-modal\" target=\"_blank\" rel=\"noreferrer noopener\">faced a data breach<\/a> due to the exploitation of a zero-day vulnerability in their vendor, MOVEit. Several Zellis customers have been impacted by the breach, including BBC, Boots, British Airways, and Aer Lingus. Personal data of thousands of their employees could be compromised.<\/p>\n\n\n\n<p>All of the threats described above may jeopardize your sensitive data and disrupt your business operations:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"825\" height=\"349\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2024\/04\/09051857\/4-data-security-best-practices-1.svg\" alt=\"How data threats affect organizations\" class=\"wp-image-41353\"\/><\/figure>\n\n\n\n<p>However, if you notice and respond to a data security threat in a timely manner, you can efficiently mitigate its consequences. <\/p>\n\n\n\n<h2  class=\"wp-block-heading\">How to secure data in your organization?<\/h2>\n\n\n\n<p>To answer this question, let&#8217;s take a look at the main ways to secure data. According to <a href=\"https:\/\/www.gartner.com\/en\/marketing\/glossary\/data-security\" target=\"_blank\" rel=\"noreferrer noopener\">Gartner<\/a>, the key four methods of protecting data are:<\/p>\n\n\n\n<p><strong>1. Encryption \u2014 <\/strong>prevents unauthorized parties from reading your data.<\/p>\n\n\n\n<p><strong>2. Masking \u2014 <\/strong>suppresses or anonymizes high-value data by replacing sensitive information with random characters. You can also substitute data with a low-value representative token; this method is called <strong>tokenization<\/strong>.<\/p>\n\n\n\n<p><strong>3. Data erasure \u2014 <\/strong>involves cleaning your repository of data that is no longer used or active.<\/p>\n\n\n\n<p><strong>4. Data resilience \u2014 <\/strong>involves full, differential, and incremental <strong>backups<\/strong> of your critical data. Storing your valuable data in different locations helps to make it recoverable and resilient to different cybersecurity threats.<\/p>\n\n\n\n\t\t<div  class=\"block-5f723a19-347f-4a20-9c16-90c5e540a208 areoi-element pattern-request-demo-1 rounded-bg-13px d-flex flex-column align-items-center\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(71, 144, 234,0.15)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"has-text-align-center p-poppins mb-2 lh-sm pt-2 has-text-color\" style=\"color:#1a3b4e;font-size:1.75rem;font-style:normal;font-weight:600\">Request access to the online demo of Syteca!<\/p>\n\n\n\n<p class=\"has-text-align-center p-poppins mb-0 has-text-color\" style=\"color:#1a3b4e;font-style:normal;font-weight:500\">Discover Syteca\u2019s diverse capabilities for sensitive data protection.<\/p>\n\n\n\n\t\t\t\t\n\t\t<button data-bs-target=\"#hsModal-demo\" data-bs-toggle=\"modal\" \n\t\t\t\n\t\t\tclass=\"block-9170fdac-8fec-4c73-a86c-338093dbf9d9 btn areoi-has-url position-relative mb-2 hsBtn-demo btn-info mt-4 btn-info\"\n\t >\n\t\t\t\t\t\n\t\t\t\t\tAccess the Demo Portal \n\t\t\t\t\t\n\t\t\t\t\t \n\t\t\t\t<\/button>\n\t\t\t\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n<p>Now, it\u2019s time to examine the fundamental principles behind strong data security.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Core data security principles and controls<\/h3>\n\n\n\n<p><em>Confidentiality<\/em>, <em>integrity<\/em>, and <em>availability <\/em>form the <a href=\"https:\/\/www.techtarget.com\/whatis\/definition\/Confidentiality-integrity-and-availability-CIA\" target=\"_blank\" rel=\"noreferrer noopener\">CIA triad<\/a>, which is vital to ensuring strong data protection:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"825\" height=\"321\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2024\/04\/09031354\/5-data-security-best-practices.svg\" alt=\"CIA triad for protecting data\" class=\"wp-image-41285\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"mb-2\"><strong>Confidentiality<\/strong> \u2014 Data is protected from <a href=\"\/en\/blog\/detecting-and-responding-to-unauthorized-access\" target=\"_blank\" rel=\"noreferrer noopener\">unauthorized access<\/a>.<\/li>\n\n\n\n<li class=\"mb-2\"><strong>Integrity<\/strong> \u2014 Data is reliable and correct, and sensitive information is guarded against illegitimate changes.<\/li>\n\n\n\n<li><strong>Availability<\/strong> \u2014 Data is easy to access for all legitimate users.<\/li>\n<\/ul>\n\n\n\n<p>To adhere to these three principles, organizations need practical mechanisms called data security controls. These are countermeasures for preventing, detecting, and responding to security risks threatening your valuable assets.<\/p>\n\n\n\n\t\t<div  class=\"block-7fe4fb4a-110d-4fb8-9c65-7dcafd97040c areoi-element container template-17 mx-0\">\n\t\t\t\n\t\t\t\n\n\t\t<div  class=\"block-5711e89f-0cc7-45ae-9531-a238663812a3 row areoi-element pb-2\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-bf814a89-3763-48c1-98a1-7af05932fc6a col areoi-element p-4 d-flex align-items-center justify-content-center col-12 col-md-4\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(26, 59, 78,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-poppins mb-0 has-text-color\" style=\"color:#ffffff;font-size:1.13rem;font-style:normal;font-weight:600\">1. Administrative controls<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-b95b8330-f366-4077-bf14-d4bedcc3bdfc col areoi-element p-4 col-12 col-md-8\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(240, 249, 252,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-poppins mb-0\" style=\"font-size:1.13rem;font-style:normal;font-weight:600\">Guidelines, procedures, and policies for achieving an organization\u2019s security goals<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-4cb88c8c-2ce8-4993-989e-4569b5ee7630 row areoi-element pb-2\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-13ae581d-a344-4027-8819-870241beb714 col areoi-element p-4 d-flex align-items-center justify-content-center col-12 col-md-4\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(26, 59, 78,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-poppins mb-0 has-text-color\" style=\"color:#ffffff;font-size:1.13rem;font-style:normal;font-weight:600\">2. Physical controls<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-75dbc584-5b66-4f4b-82e4-81469c2a09c5 col areoi-element p-4 col-12 col-md-8\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(240, 249, 252,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-poppins mb-0\" style=\"font-size:1.13rem;font-style:normal;font-weight:600\">Physical restrictions that ensure data security, such as locks, boxes, fences, and cards<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-36350a44-5128-49ae-a8f4-e7dfb1b77fb7 row areoi-element pb-2\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-6ff6d3b7-5796-4948-8632-cf6cd56ee3fe col areoi-element p-4 d-flex align-items-center justify-content-center col-12 col-md-4\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(26, 59, 78,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-poppins mb-0 has-text-color\" style=\"color:#ffffff;font-size:1.13rem;font-style:normal;font-weight:600\">3. Technical or logical controls<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-3760d338-45a6-4be3-b620-2906679e9fc0 col areoi-element p-4 col-12 col-md-8\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(240, 249, 252,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-poppins\" style=\"font-size:1.13rem;font-style:normal;font-weight:600\">Automated software tools for protecting digital&nbsp; data from possible security risks<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n<p>The 10 best practices for data security and privacy that we describe below cover these controls as well as major compliance requirements of data security standards, laws, and regulations.<\/p>\n\n\n\n<h2  class=\"wp-block-heading\">Top 10 data security best practices for your organization<\/h2>\n\n\n\n<p>While different businesses, regions, and industries may require different data protection practices, we have selected the best practices that will suit most organizations. If you\u2019re wondering <a href=\"\/en\/blog\/prevent-data-exfiltration\" target=\"_blank\" rel=\"noreferrer noopener\">how to prevent data exfiltration<\/a> in your organization, follow these top 10 data protection best practices.<\/p>\n\n\n\n<figure class=\"wp-block-table table-with-subtitle\"><table><tbody><tr><td class=\"has-text-align-center\" data-align=\"center\" colspan=\"5\">10 data security best practices<\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">1. Define your sensitive data<\/td><td class=\"has-text-align-center\" data-align=\"center\">2. Establish a cybersecurity policy<\/td><td class=\"has-text-align-center\" data-align=\"center\">3. Build an incident response plan<\/td><td class=\"has-text-align-center\" data-align=\"center\">4. Ensure secure data storage<\/td><td class=\"has-text-align-center\" data-align=\"center\">5. Limit access to critical assets<\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">6. Continuously monitor user activity<\/td><td class=\"has-text-align-center\" data-align=\"center\">7. Manage third-party-related risks<\/td><td class=\"has-text-align-center\" data-align=\"center\">8. Pay special attention to privileged users<\/td><td class=\"has-text-align-center\" data-align=\"center\">9. Educate all employees on data security risks<\/td><td class=\"has-text-align-center\" data-align=\"center\">10. Deploy dedicated data security software<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Now, let\u2019s talk about each of these data security and privacy best practices in detail.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"1\"><\/a>1. Define your sensitive data<\/h3>\n\n\n\n<p>Consider reviewing your data before implementing security measures:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"825\" height=\"359\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2024\/04\/09032858\/6-data-security-best-practices-1.svg\" alt=\"Five parameters for data review\" class=\"wp-image-41306\"\/><\/figure>\n\n\n\n<p>First, assess the state of the personal, PII, and <a href=\"\/en\/blog\/banking-and-financial-cyber-security-compliance\" target=\"_blank\" rel=\"noreferrer noopener\">financial data security<\/a> within your organization, as well as the sensitivity of that data. There are three data sensitivity levels:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"mb-2\"><strong>Low-sensitivity data<\/strong> \u2014 Safe to be seen or used by the public, such as general information published on websites.<\/li>\n\n\n\n<li class=\"mb-2\"><strong>Medium-sensitivity data<\/strong> \u2014 Can be shared inside the organization but not with the public. In case of a data leak, there will be no catastrophic consequences.<\/li>\n\n\n\n<li><strong><strong>High-sensitivity data<\/strong><\/strong> \u2014 Can only be shared with a limited circle of insiders. If compromised or destroyed, it can have a catastrophic impact on the organization.<\/li>\n<\/ul>\n\n\n\n<p>It&#8217;s also vital to ensure visibility into your data so that you can have a better understanding of what information needs protection the most. Read on to discover the best practices that&#8217;ll enable you to see and review all actions connected to your sensitive data.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"2\"><\/a>2. Establish a cybersecurity policy<\/h3>\n\n\n\n<p>The second task is organizing all your cybersecurity mechanisms, activities, and controls to form a working strategy. Make your organization\u2019s human and technical resources effectively support your data security efforts by implementing a robust <a href=\"\/en\/blog\/information-security-policies\" target=\"_blank\" rel=\"noreferrer noopener\">information security policy<\/a>:<\/p>\n\n\n\n\t\t<div  class=\"block-65264e6e-5118-408e-a8c0-1e1bb026fda6 areoi-element container template-15 mx-0\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center text-26-22 p-poppins\" style=\"font-style:normal;font-weight:600\">6 tasks for creating a data security policy<\/p>\n\n\n\n\t\t<div  class=\"block-febd958a-8d90-47c1-97b6-d04e1ea7b637 row areoi-element pt-3 row-cols-1\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">1<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Create a data usage policy<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-94d314aa-cecc-4a64-bb45-3b08a63d9419 col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">2<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Implement a risk-based approach to data<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">3<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Conduct a database audit<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-94d314aa-cecc-4a64-bb45-3b08a63d9419 col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">4<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Implement patch management<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">5<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Restrict the employee termination procedure<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-94d314aa-cecc-4a64-bb45-3b08a63d9419 col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">6<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Appoint a data protection officer<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n<p>Create rules governing your organization\u2019s sensitive data for your <strong>data usage policy<\/strong>. It should contain guidelines for employees, stakeholders, and third parties when handling data.<\/p>\n\n\n\n<p>Implement a <strong>risk-based approach<\/strong> to data. Assess all risks connected to the use of data in your organization along with data weak points. Then, concentrate on the highest risks first.<\/p>\n\n\n\n<p>Regular <strong>database audits<\/strong> help you understand the current situation and set clear goals for further data defense. They allow you to track all user actions and see detailed metadata at any time.<\/p>\n\n\n\n<p>Apply a proper <strong>patch management <\/strong>strategy. This is a list of steps and rules to patch vulnerabilities inside your corporate environment or just in code. Conduct patches regularly and document all actions accordingly.<\/p>\n\n\n\n<p><strong>Terminate employees <\/strong>thoroughly, from monitoring and recording employees\u2019 activities and operations with critical assets to fully revoking access rights.<\/p>\n\n\n\n<p>Also, consider appointing a <a href=\"https:\/\/edps.europa.eu\/data-protection\/data-protection\/reference-library\/data-protection-officer-dpo_en\" target=\"_blank\" rel=\"noreferrer noopener\">data protection officer<\/a> (DPO) who will:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"mb-1\"><span style=\"font-weight: 400;\">Control compliance with data security requirements<\/span><\/li>\n\n\n\n<li class=\"mb-1\"><span style=\"font-weight: 400;\">Give advice on data protection measures<\/span><\/li>\n\n\n\n<li class=\"mb-1\"><span style=\"font-weight: 400;\">Handle security-related complaints among staff, providers, and customers<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Deal with security failures<\/span><\/li>\n<\/ul>\n\n\n\n<p>You may also refer to common <a href=\"\/en\/blog\/information-security-policies\" target=\"_blank\" rel=\"noreferrer noopener\">examples of IT security policies<\/a> to find the most suitable ones for your organization.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"3\"><\/a>3. Build an incident response plan<\/h3>\n\n\n\n<p>An <a href=\"\/en\/blog\/incident-response-plan-tips\" target=\"_blank\" rel=\"noreferrer noopener\">incident response plan<\/a> sets out actions to handle cybersecurity incidents and mitigate their consequences in a timely manner. You can refer to <a href=\"\/en\/solutions\/meeting-compliance-requirements\/hipaa-compliance-solutions\" target=\"_blank\" rel=\"noreferrer noopener\">HIPAA<\/a>, <a href=\"\/en\/solutions\/meeting-compliance-requirements\/nist-compliance\" target=\"_blank\" rel=\"noreferrer noopener\">NIST 800-53<\/a>, <a href=\"\/en\/solutions\/meeting-compliance-requirements\/pci-dss-compliance\" target=\"_blank\" rel=\"noreferrer noopener\">PCI DSS<\/a>, and other standards, laws, and regulations that set incident response requirements.don\u2019t forget to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"mb-2\"><strong>Define<\/strong> <strong>security incidents<\/strong>, their variations, and the severity of their consequences for your organization<\/li>\n\n\n\n<li class=\"mb-2\"><strong>Choose<\/strong> <strong>people <\/strong>who will be in charge of handling an incident<\/li>\n\n\n\n<li class=\"mb-2\"><strong>Conduct<\/strong> <strong>a security audit<\/strong>, improve your plan based on previous incidents, and make an extended list of incidents your organization may face<\/li>\n\n\n\n<li><strong>Create<\/strong> <strong>a communication plan<\/strong> and a list of authorities you should inform in case of an incident<\/li>\n<\/ul>\n\n\n\n<p>Also, create a<strong> data recovery plan <\/strong>to make sure you can restore the data and systems quickly after a potential incident.<\/p>\n\n\n\n\t\t<div  class=\"block-feb2a63d-5b57-4781-91e9-45f6d46777ff areoi-element pattern-start-trial-1 rounded-bg-13px d-flex flex-column align-items-center\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(16, 206, 158,0.15)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"has-text-align-center pt-2 lh-base p-poppins has-text-color\" style=\"color:#1a3b4e;font-size:1.75rem;font-style:normal;font-weight:600\">Explore the power of Syteca now!<\/p>\n\n\n\n<p>Experience the benefits of using Syteca for security incident detection and response.<\/p>\n\n\n\n\t\t\t\t\n\t\t<button data-bs-target=\"#hsModal-trial\" data-bs-toggle=\"modal\" \n\t\t\t\n\t\t\tclass=\"block-a078d8dd-5154-4728-856b-ae04c188c41a btn areoi-has-url position-relative mb-2 hsBtn-trial mt-1 btn-secondary\"\n\t >\n\t\t\t\t\t\n\t\t\t\t\tRequest a Free Trial \n\t\t\t\t\t\n\t\t\t\t\t \n\t\t\t\t<\/button>\n\t\t\t\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n<h3 class=\"wp-block-heading\"><a name=\"4\"><\/a>4. Ensure secure data storage<\/h3>\n\n\n\n<p>Before enforcing other data protection practices, ensure that data is stored securely at all levels:<\/p>\n\n\n\n\t\t<div  class=\"block-65264e6e-5118-408e-a8c0-1e1bb026fda6 areoi-element container template-15 mx-0\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center text-26-22 p-poppins\" style=\"font-style:normal;font-weight:600\">3 tasks for safe data storage<\/p>\n\n\n\n\t\t<div  class=\"block-febd958a-8d90-47c1-97b6-d04e1ea7b637 row areoi-element pt-3 row-cols-1\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">1<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Secure physical storage<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-94d314aa-cecc-4a64-bb45-3b08a63d9419 col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">2<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Implement data-saving methods<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">3<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Manage all devices<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n<p>Carefully store physical media containing your data. It\u2019s important to use waterproof and fireproof storage media. In addition, guard your data with deadbolted steel doors and security guards.<\/p>\n\n\n\n<p>Furthermore, pay special attention to how you secure your data with the help of modern technologies. We\u2019ve already talked about backups, encryption, masking, and confirmed erasure as the four main data security methods to safely store your files.<\/p>\n\n\n\n<p>Consider deploying <a href=\"\/en\/product\/usb-blocking\" target=\"_blank\" rel=\"noreferrer noopener\">USB device management tools<\/a> to secure all data stored on devices. Secure information on mobile devices and data shared via removable storage devices. Don\u2019t forget about solutions that enable visibility and notifications on suspicious activity on devices that contain sensitive data.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"5\"><\/a>5. Limit access to critical assets<\/h3>\n\n\n\n<p>Thoroughly protect data access as your starting point:<\/p>\n\n\n\n\t\t<div  class=\"block-65264e6e-5118-408e-a8c0-1e1bb026fda6 areoi-element container template-15 mx-0\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center text-26-22 p-poppins\" style=\"font-style:normal;font-weight:600\">3 tasks for efficient access management<\/p>\n\n\n\n\t\t<div  class=\"block-febd958a-8d90-47c1-97b6-d04e1ea7b637 row areoi-element pt-3 row-cols-1\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">1<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Control physical access<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-94d314aa-cecc-4a64-bb45-3b08a63d9419 col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">2<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Implement password and identity management<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">3<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Apply the principle of least privilege<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n<p><strong>Physical access<\/strong> <strong>controls <\/strong>protect access to data servers through locking and recycling of databases, video surveillance, various types of alarm systems, and network segregation. They should also ensure secure mobile device and laptop connections to servers, computers, and other assets.<\/p>\n\n\n\n<p>Control all of your data access points and enable efficient <strong>identity management<\/strong> with <a href=\"\/en\/blog\/continuous-authentication\" target=\"_blank\" rel=\"noreferrer noopener\">biometrics<\/a> and <a href=\"\/en\/two-factor-authentication-tool\" target=\"_blank\" rel=\"noreferrer noopener\">multi-factor authentication<\/a>. <strong>Password management <\/strong>tools help you adhere to <a href=\"\/en\/blog\/password-policy-compliance-checklist\" target=\"_blank\" rel=\"noreferrer noopener\">password policy best practices<\/a>, create and rotate passwords automatically, and increase the security of your entrance points.<\/p>\n\n\n\n<p>You can also reduce insider risks by adopting <a href=\"\/en\/blog\/pam_best_practices\" target=\"_blank\" rel=\"noreferrer noopener\">privileged access management (PAM) best practices<\/a>, such as the <a href=\"\/en\/blog\/the-principle-of-least-privilege\" target=\"_blank\" rel=\"noreferrer noopener\">principle of least privilege<\/a> or <a href=\"\/en\/blog\/just-in-time-approach-to-privileged-access-management\" target=\"_blank\" rel=\"noreferrer noopener\">just-in-time approach<\/a>, which implies giving elevated access to users that really need it for a specific task and for a limited time.<\/p>\n\n\n\n<p>Don\u2019t forget to secure access to your most critical data from any device and endpoint. The continuing trend of <a href=\"\/en\/blog\/mistakes-in-securing-remote-work\" target=\"_blank\" rel=\"noreferrer noopener\">remote work<\/a> and <a href=\"\/en\/blog\/how-to-reduce-insider-threat-risks-in-a-hybrid-office\" target=\"_blank\" rel=\"noreferrer noopener\">hybrid work models<\/a> is leading to an increasing demand for secure access management solutions.<\/p>\n\n\n\n<p class=\"p-read-also\"><a class=\"read-also\" href=\"\/en\/product\/privileged-access-management\" target=\"_blank\" rel=\"noopener\">Privileged Access Management with Syteca<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"6\"><\/a>6. Continuously monitor user activity<\/h3>\n\n\n\n<p>Consider enhancing your organization\u2019s visibility with <a href=\"\/en\/product\/user-activity-monitoring\" target=\"_blank\" rel=\"noreferrer noopener\">user activity monitoring<\/a> (UAM) solutions. Comprehensive real-time monitoring of all employees with access to sensitive information may also include:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"825\" height=\"297\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2024\/04\/09034126\/7-data-security-best-practices-1.svg\" alt=\"Tools for comprehensive user activity monitoring\" class=\"wp-image-41327\"\/><\/figure>\n\n\n\n<p>The ability to view any user session related to your sensitive data at any time and receive alerts on abnormal user activity can help you secure interactions with your critical assets. This way, you will have a much greater chance of avoiding a <a href=\"\/en\/blog\/cost-of-a-data-breach\" target=\"_blank\" rel=\"noreferrer noopener\">costly data breach<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"7\"><\/a>7. Manage third-party-related risks<\/h3>\n\n\n\n<p>It\u2019s crucial to implement&nbsp;<a href=\"\/en\/blog\/third-party-providers\" target=\"_blank\" rel=\"noreferrer noopener\">third-party security<\/a>&nbsp;controls to minimize exposure to potential data breaches. Third parties may include partners, subcontractors, vendors, suppliers, and any other external users with access to your critical systems. Even if you trust third parties, there\u2019s a chance their systems are vulnerable to hacking and <a href=\"\/en\/blog\/supply-chain-security\" target=\"_blank\" rel=\"noreferrer noopener\">cybersecurity attacks in supply chain<\/a>. <\/p>\n\n\n\n<p>In addition to monitoring third-party vendors\u2019 sessions on-premises and in the cloud:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"mb-2\">Make sure<strong> <\/strong>you clearly understand what your third-party landscape looks like, and define workers who control and process your data<\/li>\n\n\n\n<li class=\"mb-2\">Sign a <a href=\"https:\/\/www.techtarget.com\/searchitchannel\/definition\/service-level-agreement\" target=\"_blank\" rel=\"noreferrer noopener\">service-level agreement<\/a> (SLA) with third-party service providers<\/li>\n\n\n\n<li class=\"mb-2\">Ask for regular accountability to be sure data security standards are maintained<\/li>\n\n\n\n<li>Work with your vendors to improve your mutual security<\/li>\n<\/ul>\n\n\n\n<p class=\"p-read-also\"><a class=\"read-also\" href=\"\/en\/solutions\/third-party-vendor-monitoring\" target=\"_blank\" rel=\"noopener\">Third-Party Vendor Security Monitoring with Syteca<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"8\"><\/a>8. Pay special attention to privileged users<\/h3>\n\n\n\n<p>Keep in mind that privileged users have elevated rights to access and alter your organization\u2019s sensitive data. <a href=\"\/en\/blog\/pasm\" target=\"_blank\" rel=\"noreferrer noopener\">Privileged account and session management (PASM)<\/a> functionality serves to fully control access to as well as monitor, record, and audit sessions of privileged accounts.<\/p>\n\n\n\n<p>Consider implementing five core PASM features:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"825\" height=\"300\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2024\/04\/09035417\/8-data-security-best-practices-1.svg\" alt=\"Five integral features of PASM\" class=\"wp-image-41334\"\/><\/figure>\n\n\n\n<p><a href=\"\/en\/blog\/system-server-administrators\" target=\"_blank\" rel=\"noreferrer noopener\">Privileged accounts<\/a> can pose the greatest insider threats from data mishandling, <a href=\"\/en\/blog\/database-admin-protection\" target=\"_blank\" rel=\"noreferrer noopener\">privilege abuse<\/a>, or <a href=\"\/en\/blog\/4-ways-detect-and-prevent-misuse-data\" target=\"_blank\" rel=\"noreferrer noopener\">data misuse incidents<\/a>. But simple solutions and strict controls can mitigate most of these risks.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"9\"><\/a>9. Educate all employees on data security risks<\/h3>\n\n\n\n<p>It\u2019s important to educate your employees on how to handle your corporate assets securely and how to recognize malware and social engineering attempts.<\/p>\n\n\n\n<p>Don\u2019t forget to provide new training to give up-to-date information about the latest data threat landscape. Also, consider creating introductory training for <a href=\"\/en\/blog\/insider-risks-from-new-employees\" target=\"_blank\" rel=\"noreferrer noopener\">new employees<\/a>. It\u2019s vital to educate your staff and trainees regularly.<\/p>\n\n\n\n\t\t<div  class=\"block-65264e6e-5118-408e-a8c0-1e1bb026fda6 areoi-element container template-15 mx-0\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-center text-26-22 p-poppins\" style=\"font-style:normal;font-weight:600\">5 tasks for corporate data security training<\/p>\n\n\n\n\t\t<div  class=\"block-febd958a-8d90-47c1-97b6-d04e1ea7b637 row areoi-element pt-3 row-cols-1\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">1<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Tell about negligence and malware<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-94d314aa-cecc-4a64-bb45-3b08a63d9419 col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">2<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Teach how to handle your corporate data<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">3<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Give tips for preventing phishing attacks<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-94d314aa-cecc-4a64-bb45-3b08a63d9419 col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">4<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Show security measures for each endpoint<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-00293862-de68-4439-86cc-012eaa67310c col areoi-element p-4 mb-4 d-flex align-items-center rounded-13 rounded-bg-13px\">\n\t\t\t\n\t\t<div class=\"areoi-background  \">\n\t\t\t<div class=\"container-fluid\" style=\"padding: 0;\">\n\t\t\t\t<div class=\"row justify-content-start\">\n\t\t\t\t\t<div class=\"col \">\n\t\t\t            <div class=\"areoi-background__color\" \n\t                        \tstyle=\"background: rgba(255, 255, 255,1)\">\n\t                        <\/div>\n\n\t                    \n\n\t                    \n\n\t                    \n\t    \t\t\t<\/div>\n\t    \t\t<\/div>\n\t    \t<\/div>\n\t    <\/div>\n\t\n\t\t\t\n\n<p class=\"p-3 mb-0 rounded-13 has-text-color has-background\" style=\"color:#fefdfd;background-color:#4790ea;font-size:2.5rem\">5<\/p>\n\n\n\n<p class=\"p-poppins mb-0 ps-4\" style=\"font-size:1.25rem;font-style:normal;font-weight:600\">Ask trainees and employees for feedback<\/p>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n\n\t\t\t \n\t\t<\/div>\n\t\n\n\n<p>According to the <a href=\"\/en\/blog\/people-centric-security\" target=\"_blank\" rel=\"noreferrer noopener\">people-centric approach<\/a> to data security, employees play a major role in your threat mitigation process. Knowledge can significantly reduce people-related data leaks and make security measures more obvious for your employees.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a name=\"10\"><\/a>10. Deploy dedicated data security software<\/h3>\n\n\n\n<p>Look into deploying a specialized data protection solution to control the security of your sensitive data. When implementing security software, give preference to solutions with the following capabilities:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"mb-1\">User activity monitoring<\/li>\n\n\n\n<li class=\"mb-1\">Automated access management<\/li>\n\n\n\n<li class=\"mb-1\">Notifications on security events<\/li>\n\n\n\n<li class=\"mb-1\">Auditing and reporting<\/li>\n\n\n\n<li>Password management<\/li>\n<\/ul>\n\n\n\n<p>Moreover, you might need to ensure the visibility of various types of devices and endpoints from one place. Deploying too many different tools and solutions isn\u2019t always effective, as it can slow down your IT and security management processes, increase your expenses, and complicate maintenance.<\/p>\n\n\n\n<p>That\u2019s why we recommend you choose an all-in-one solution like Syteca. Read on to find out how Syteca can help your organization enhance data security.<\/p>\n\n\n\n<h2  class=\"wp-block-heading\">Securing data with Syteca<\/h2>\n\n\n\n<p>Syteca is a full-cycle insider risk management platform that can help you protect your data in accordance with requirements established by the <a href=\"\/en\/glossary\/what-is-pci\" target=\"_blank\" rel=\"noreferrer noopener\">PCI DSS<\/a>, <a href=\"\/en\/blog\/how-to-prepare-for-gdpr\" target=\"_blank\" rel=\"noreferrer noopener\">GDPR<\/a>, <a href=\"\/en\/blog\/failure-comply-hipaa-regulations-will-bring-penalties\" target=\"_blank\" rel=\"noreferrer noopener\">HIPAA<\/a>, <a href=\"\/en\/glossary\/what-is-soc2\" target=\"_blank\" rel=\"noreferrer noopener\">SOC 2<\/a>, and other standards, laws, and regulations.<\/p>\n\n\n\n<p>You can implement the required technical data security controls by deploying Syteca. Our platform has the capabilities to help you protect data from insider threats and follow the data security best practices described above:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"mb-3\"><a href=\"\/en\/product\/privileged-access-management\" target=\"_blank\" rel=\"noreferrer noopener\">Privileged access management<\/a> (PAM) \u2014 manage user access rights, passwords, and sessions of privileged users and regular employees<\/li>\n\n\n\n<li class=\"mb-3\"><a href=\"\/en\/product\/identity-management\" target=\"_blank\" rel=\"noreferrer noopener\">Identity management<\/a> \u2014 implement two-factor and secondary authentication to secure user accounts and ensure user accountability<\/li>\n\n\n\n<li class=\"mb-3\"><a href=\"\/en\/product\/user-activity-monitoring\" target=\"_blank\" rel=\"noreferrer noopener\">User activity monitoring<\/a> (UAM) \u2014 get complete real-time visibility into user actions with your data<\/li>\n\n\n\n<li class=\"mb-3\"><a href=\"\/en\/product\/alerts-and-notifications\" target=\"_blank\" rel=\"noreferrer noopener\">Incident response to suspicious events<\/a> \u2014 detect and contain security threats with the help of customizable user activity alerts and incident response capabilities<\/li>\n\n\n\n<li><a href=\"\/en\/solutions\/investigate-security-incidents\" target=\"_blank\" rel=\"noreferrer noopener\">Cybersecurity incident investigation<\/a> \u2014 conduct audits and generate reports on user&nbsp; activity related to your sensitive information on all data security vectors, and even in the case of incidents<\/li>\n<\/ul>\n\n\n\n<p>These features of Syteca allow you to deter, detect, and disrupt insider threats to your corporate data and provide all necessary details during a forensic or internal inquiry.<\/p>\n\n\n\n<p>Interested in how Syteca compares to other insider threat management solutions? See why Syteca is a worthy <a href=\"\/en\/solutions\/competitor-comparison\" target=\"_blank\" rel=\"noreferrer noopener\">alternative for Proofpoint<\/a> and other ITM products.<\/p>\n\n\n\n<h2  class=\"wp-block-heading\">Conclusion: From best practices to real protection<\/h2>\n\n\n\n<p>Data security aims to protect data during its creation, storage, management, and transfer. Insiders can pose risks to your organization\u2019s data by violating security rules on purpose, mishandling data, or having their accounts compromised.<\/p>\n\n\n\n<p>Consider implementing the best practices described in this article for optimal data security. Deploying Syteca is a practical way to enhance the protection of your data against people-related threats and comply with industry requirements.<\/p>\n\n\n\n\t\t<div style=\"border-radius:16px;background:linear-gradient(273deg, #F6FBFF 0.58%, #FFECEE 99.24%)\"  class=\"block-a3ff0494-2d94-45c1-8978-b44912ba53c6 areoi-element container syteca-pattern-cta-1 overflow-hidden\">\n\t\t\t\n\t\t\t\n\n\t\t<div  class=\"block-09199b37-baf5-4188-be4c-4da9daca8aa5 row areoi-element align-items-center pb-4 py-md-2 py-xl-0\">\n\t\t\t\n\n\t\t\t\n\n\t\t<div  class=\"block-9e962fe6-f77f-40f9-898c-abaef3f48ccb col areoi-element d-flex flex-wrap flex-column align-items-center align-items-md-start ps-md-4 pe-xl-5 pb-md-4 col-12 col-md-7 col-xl-6\">\n\t\t\t\n\t\t\t\n\n<p class=\"has-text-align-left text-center text-md-start p-poppins mb-2 text-28-22 has-text-color has-link-color wp-elements-cd5d0eb7bfda68e9a17141a77e826be4\" style=\"color:#0c1b33;font-style:normal;font-weight:600\">Want to try Syteca?<br>Request access to the online demo!<\/p>\n\n\n\n<p class=\"has-text-align-left text-center text-md-start lh-sm p-poppins mt-1 mb-xl-0 mx-4 mx-md-0 has-text-color has-link-color wp-elements-1ee913d2197e7efa332a009fcc95e79a\" style=\"color:#0c1b33;font-style:normal;font-weight:500\">See why clients from 70+ countries already use Syteca.<\/p>\n\n\n\n\t\t<div  class=\"block-25cb6341-1ace-44b8-adda-9b584c345622 areoi-element cta-buttons-block d-flex flex-column flex-md-row align-items-center justify-content-center mt-xl-3 pt-3\">\n\t\t\t\n\t\t\t\n\n\t\t\t\t\n\t\t<a data-bs-target=\"#hsModal-demo\" data-bs-toggle=\"modal\" \n\t\t\t\n\t\t\tclass=\"block-9638877e-7b1c-4cf8-87ce-47566a9fd958 btn areoi-has-url position-relative me-md-4 mb-3 hsBtn-demo btn-primary\"\n\t >\n\t\t\t\t\t\n\t\t\t\t\tAccess the Demo Portal \n\t\t\t\t\t\n\t\t\t\t\t \n\t\t\t\t<\/a>\n\t\t\t\n\n\t\t\t \n\t\t<\/div>\n\t\n \n\t\t\t\n\t\t<\/div>\n\t\n\n\n\t\t<div  class=\"block-f840f051-f300-4ade-9e70-68d6c65e619d col areoi-element col-md-5 col-xl-6 d-none d-sm-none d-md-block\">\n\t\t\t\n\t\t\t\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2025\/07\/28215649\/cta-1-1.png\" alt=\"\"\/><\/figure>\n\n \n\t\t\t\n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t\n \n\t\t<\/div>\n\t","protected":false},"excerpt":{"rendered":"<p>According to the 2023 Cost of a Data Breach Report by IBM Security, the global average data breach cost hit $4.45 million in 2023, with privilege misuse playing a major role in most incidents. That\u2019s why strengthening your organization\u2019s data security is no longer optional. This article breaks down 10 essential data security best practices [&hellip;]<\/p>\n","protected":false},"author":55,"featured_media":29591,"comment_status":"closed","ping_status":"open","sticky":true,"template":"","format":"standard","meta":{"footnotes":""},"categories":[58],"tags":[],"class_list":["post-14142","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-protection"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>10 Data Security Best Practices for Enterprise Protection | Syteca<\/title>\n<meta name=\"description\" content=\"Discover ten data security best practices and methods to ensure the protection of your organization\u2019s sensitive assets from insider threats.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.syteca.com\/en\/blog\/data-security-best-practices\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"10 Data Security Best Practices for Enterprise Protection | Syteca\" \/>\n<meta property=\"og:description\" content=\"Discover ten data security best practices and methods to ensure the protection of your organization\u2019s sensitive assets from insider threats.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.syteca.com\/en\/blog\/data-security-best-practices\" \/>\n<meta property=\"og:site_name\" content=\"Syteca\" \/>\n<meta property=\"article:published_time\" content=\"2022-04-20T07:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-04T18:20:41+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/syteca_site_uploads.storage.googleapis.com\/wp-content\/uploads\/2022\/04\/16042031\/OG-data-security-best-practices.png\" 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